Job Detail

Deputy Head of Group Procurement

Date Posted: Jun 23, 2022
BFJID1417335
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Job Detail

  • Location:
    , United Kingdom
  • Company:
    Jobleads-UK
  • Type:
    Full Time/Permanent
  • Shift:
    First Shift (Day)
  • Career Level:
    Experienced Professional
  • Positions:
    0
  • Experience:
    10 Year
  • Gender:
    Male/Female
  • Degree:
    Bachelors
  • Apply Before:
    Jul 20, 2022

Job Description

Job overview An exciting opportunity for an experienced procurement and supply chain professional to join the newly formed, University Hospitals of Northamptonshire Group Model. This is a new role, introduced to ensure coordination and collaboration across teams based at Kettering General Hospital NHS Foundation Trust and Northampton General Hospital NHS Trust, as part of the University Hospitals of Northamptonshire NHS Group.The Deputy Head of Group Procurement will be a member of the Finance and Procurement leadership team for the Groupwide service, acting as the operational leadership of the procurement function, overseeing all clinical and non-clinical procurement, supply chain and logistics, across the Group, at a time of major capital and digital investment. The role will provide professional expertise, implementing alignment of procurement processes, policies and work plans to the Group’s corporate and strategic objectives, to deliver a best in class procurement strategy for the Group.In addition, the post holder will support the delivery of an efficient, professional and customer focused procurement, contracting and materials management service, building effective stakeholder relationships both internally and externally and working collaboratively with other organisations. The role is to identify and implement decisions to increase collaboration, and where appropriate integration, of teams across the Group to ensure resilience, consistency, and value. Main duties of the job The Deputy Head of Group Procurement is a member of the Finance and Procurement leadership team for the Groupwide service, acting as the operational leadership of the procurement function, overseeing all clinical and non-clinical procurement, supply chain and logistics, across the Group, at a time of major capital and digital investment.The role provides professional expertise, implementing alignment of procurement processes, policies and work plans to the Group’s corporate and strategic objectives, to deliver a best in class procurement strategy for the Group.In addition, the post holder will support the delivery of an efficient, professional and customer focused procurement, contracting and materials management service, building effective stakeholder relationships both internally and externally and working collaboratively with other organisations. The role supports the Head of Group Procurement on all operational and system related matters in procurement and is responsible for supporting delivery of challenging central and collaborative procurement savings targets, ensuring compliance with relevant legislation, and working to improve service provision, enhance expertise and build procurement capability and capacityThe role is to identify and implement decisions to increase collaboration, and where appropriate integration, of teams across the Group to ensure resilience, consistency, and value. Working for our organisation Kettering General Hospital NHS Foundation Trust is one of the largest employers in the area and we are on an exciting journey. Our mission is to provide safe, compassionate, and clinically excellent patient care, by being an outstanding employer for our people. We have entered into a Group Model with neighbouring Northampton General Hospital and have become University Hospitals of Northamptonshire.Our Excellence Values:CompassionRespectIntegrityCourageousAccountable Detailed job description and main responsibilities Provide operational leadership across the Group, ensuring best practice methodologies are adopted, innovative and technological developments, including e-procurement, are introduced and regulatory requirements met throughout the organisation.• Manage collaboration between each Trust’s procurement and supplies team, ensuring the effective delivery of the professional and operational procurement services, ensuring that at all times their activities contribute to the development and achievement of theGroup’s corporate strategic plans, objectives and performance targets in particular patient safety, quality and financial sustainability.• Support and enable procurement at scale across the Group and with wider external system partners, though collaborative procurements.• Manage and deliver high quality contracting outcomes are achieved, with the objective of minimising risk, maximising value for money and driving efficiencies.• Work at an operational level, with senior stakeholders, to present the Group as progressive and responsive who work collaboratively, provide new thinking, and positively influence system improvement and efficiency, working closely with and influencing both operational and clinical teams.• Work with other provider stakeholders to secure delivery of optimum procurement value, building upon the effective services that are currently in place.• Support to ensure that all activities undertaken by the department are fully compliant with each Trust’s Standing Financial Instructions (SFIs) and Standing Orders (SOs) and the appropriate UK Directives and Regulations on public sector procurement. Ensuringall non-pay expenditure undertaken is subject to best procurement practice designed to deliver best value.• Support collaboration with Divisional / Departmental leads to identify purchasing strategies that maximise leverage over non pay spend across the Group, ensuring resources are focused on delivering sustainable, responsible and innovative procurement solutions, which release savings through efficient procurement, process improvements, service re- design and supplier rationalisation to drive quality and value to the Group.• Implement standardisation and consolidation of procurement systems, processes, workflows and reporting, to provide a consistent interface with end users across the Group.• Support the development of a robust procurement work plan, both tactical and strategic, to meet the needs of the Group’s efficiency programme, being responsible for ensuring that the work plan is implemented, delivered and maintained.• Produce monthly reports to Hospital and Group forums as required on progress against the Group’s procurement strategy and make recommendations on changes to the strategy as deemed necessary.• Support a collaborative procurement strategy that aligns and delivers to national, regional and local procurement strategy within the NHS, influencing partners and stakeholders to embed cultural and systems change which support their implementation and maximise best value from suppliers at both a local and national level.• Provide specialist professional purchasing advice and guidance to the Group.• Support the Head of Group Procurement to invite competitive tenders in accordance with best procurement practice and following Trust standing financial Instructions and UK regulations. Interpret, analyse, evaluate using appropriate methods and compare thesubsequent tender returns. Prepare schedules of comparative costing and technical data and options for best value for money. Organise and chair tender evaluation panels and present recommendations for contract awards to the Group Chief Finance Officer.Discuss and explain the contractual issues with Trust staff and managers and undertake discussions and negotiations with suppliers on the details of the contracts, using persuasion and reassurance to reach agreement by all parties. Leadership of process dependent on scale and size of procurement.• Responsible for the implementation and running of appropriate procurement information systems, contracts database and monitoring systems ensuring they are developed, implemented and managed and provide such information as required to Trustdepartments, divisions, managers, etc. to assist them in managing their non-pay expenditure and budgets. This will include maintaining registers of quotations and tenders, waivers, contracts and leases.• Be a member of various project boards as appropriate.• Support the design, manage and deliver a robust Group procurement function, with an emphasis on customer service, responsiveness, flexibility and transactional efficiency.• Support the development of a resilient and team focused staff environment which actively promotes good procurement practice through effective staff development.• Support the establishment of appropriate performance targets for the department, that they are monitored and delivered, with robust action plans created for underperforming areas.• Develop, lead and support individuals and the team to ensure that they are highly skilled, effective, engaged and highly motivated.• Provide line management and supervision to Procurement teams across the Groupwise service supporting all colleagues to deliver our Group and respective Trust ambitions and achieve their potential.• Ensure staff appraisals are delivered and meaningful, with appropriate training plans put in place for all staff and staff are supported to deliver our Group and respective Trustambitions and encouraged to achieve their potential.• Develop a supportive culture ensuring staff and managers achieve their potential whilst being able to engage and contribute to the ambitions of the Group.• Provide procurement leadership support to 3rd party organisations agreed through Service Level Agreements.• Provision of timely, accurate and understandable information to Board, Executive, Divisional/Departmental staff and own staff.• Maintain and develop the procurement relationship with Trust Divisions/Departments and other partners, improving and enhancing the procurement departments positiveprofile.• Provide training and support to customers as appropriate.• Be responsible for managing and monitoring the departmental budget on behalf of the Head of Group Procurement..• Promote the effective management of suppliers to ensure best value is gained from contracts and maintained through their duration.• Be a visible leader, with the authority to recommend procurement policy decisions as required.• Be an excellent communicator and have the confidence and ability to support discussions with stakeholders on all procurement matters within areas of prime responsibility and the Group/Trust.• Ensure compliance with statutory and other duties and responsibilities including driving value for money.• Conduct analysis of complex and multifaceted related data to be able to ascertain the respective Trusts and Groupwide procurement position, undertake option appraisals to reach informed judgements.• Convey and receive highly complex, sensitive and possibly contentious information.• Intense concentration will be required on a wide variety of complex issues throughout the day.• Present highly complex information at meetings which will require the individual to have excellent communication skills and an intense level of concentration for a sustained period to ensure that there is active engagement in the subject matter at hand.• Assure the provision of complex, commercially sensitive where there are barriers to acceptance, internally and externally to the Group.• Support the provision of advice and support to the Group’s governance structures as required, including the Board of Directors, Members’ Council and Audit Committee.• Undertake projects or tasks outside stated responsibilities on behalf of the Head of Group Procurement, as required.• Expected to work as part of a cohesive team and, when necessary, to take responsibility for corporate issues outside of their immediate sphere of responsibility.• Line manage the Procurement teams of the Group, below the Head of Group Procurement.• There is a requirement to travel between the Kettering and Northampton Hospital sites and other sites across the Group and ICS. Person specification Qualifications Essential criteria Educated to Masters level education or equivalent level or equivalent experience working at a senior level in a complex organisationMembership of Chartered Institute of Purchasing and Supply (CIPS) or appropriate professional institute or relevant experienceEvidence of continuing professional development Knowledge/Experience Essential criteria Knowledge of NHS procurement policiesDemonstrable track record of experience of NHS procurement procedures, and practices relating to the full systems development, implementation and support serviceDemonstrable experience of effectively managing procurement teams at all levels, including senior managementDay-to-day management of team including recruitment, training, development, performance management and staff recordSubstantial experience of procuring and managing service based contracts, including significant experience within the NHSA proven track record of strong leadership at a managerial level, predominantly within the procurement brief Skills Essential criteria Rolling long term operational planning of procurement, in line with the aims, policies and strategic direction of the Finance StrategyLong term operational planning for the implementation of Trust, Group, system and national procurement policies, as appropriateAbility to meet tight deadlinesAbility to scrutinise, understand and make recommendations about complex business problems, where there is no precedent and leading opinions may conflictAbility to analyse, interpret and make recommendations on difficult commercial, contractual problems where the information is incompleteAdvanced keyboard skills to manipulate complex information at speed, in response to problems and issues, to produce timely project documentation and written / visual reportsA strong understanding of the healthcare sector, whether gained through the NHS, independent sector or bothAbility to interpret complex information e.g. Business cases and take decisions regarding allocation of resources and riskStrong commercial and business acumenStrong written and verbal communication skills with in-depth knowledge of techniques for interpreting and presenting complex and sensitive financial and non-financial management information to a range of audiencesAbility to engage, work with, and influence a wide range of internal stakeholders to bring about change and service improvementsAbility to manage and mentor staffAbility to balance the need to think strategically and manage operationallyCollaborative working style with peers, sharing knowledge and being proactive in understanding current issuesAbility to challenge and effectively manage and deal with complex and sensitive situations and issuesAble to prioritise and manage the ongoing work of services and/or projectsResults orientated and delivers against deadlines Key Competencies/Personal Attirbutes Essential criteria Personal values aligned to the Group’s values of Compassion, Accountability, Respect, Integrity and CourageA facilitative and inclusive approach to managementStrong and effective leadership and people management skills Demonstrable success in building, leading, motivating and developing teams as highly effective people manager.Assertive, confident and enthusiastic approachSelf-motivated with a flexible and pro-active approachPassionate and committed to bring our Dedicated to Excellence values to life, improving the way we work with each other, particularly focusing on empowerment, equality diversity and inclusion of our staff, patients and service userstature and professional and personal credibility to inspire and manage internallyA passion for making a qualitative difference to service deliveryResilient with ability to work under pressureHigh level of emotional intelligence. self-awareness with the ability to keep calm in challenging situations. Able to perform confidently in pressured situations.A role model, sets an example in terms of excellent working standards and professional approachFlexible, well-motivated, adaptable team playerProactive and positive approach, with a ‘can do’ attitudeAbility to travel between the Kettering and Northampton Hospital sites and other sites across the Group and ICS Important InformationApplications will be transferred to TRAC system, by completing an application your are giving authorisation for the transfer of your data.Correspondence regarding your application will be sent to you via a TRAC system account.Please submit your application as soon as possible; due to the high volumes of applications we receive and we reserve the right to close any adverts before the closing date once we have received sufficient applications.We are an equal opportunities employer, which aims to employ a workforce that reflects the diverse communities we serve. We welcome applications from all suitably qualified persons from all backgrounds.We welcome applications from members of our black and minority ethnic (BME) communities, especially in relation to senior posts within at KGH. Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme. If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible.Appointments will be made on merit.In submitting an application form, you authorise Kettering General Hospital (KGH) NHS Foundation Trust to confirm any previous NHS service details via the Electronic Staff Record (ESR) Inter Authority Transfer (IAT) process. Including factual reference, occupational health clearance and statutory and mandatory training record.If you need to have a Disclosure Barring Service (DBS) check, as a requirement of the role, you will be required to repay the cost of obtaining a DBS check (£50) and this amount will be reclaimed from your first salary. From 1st February 2019 all new starters to the Trust are required to join the DBS update service as per Trust DBS Re-checking Policywhich has an annual cost of £13. New employees who do not join the update service will be required to pay £50 for a new DBS check in 3 years time. Please note that news starters with KGH are subject to a six month probationary period. "Safeguarding is everyone's business. KGH considers Safeguarding a priority amongst its citizen's and a key value for all employed to the service." Employer certification / accreditation badges

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